privacy and GDPR
This is to inform you what data I am collecting from you and what I intend to do with it.
What data do I keep and why do I need it?
Name and age – these are basic information that helps me get to know you.
Address, email address, phone number – I use this as a way of contacting you regarding your sessions. I will mainly use the method you first contacted me on but if I cannot reach you, I will try a different method.
Next of kin/medical professional’s details – If I was worried that you were at risk then I may need to contact your next of kin or medical professional if I can. I will let you know when/if I am going to do this.
Session notes – I keep brief notes of our session(s) and stored in a locked filing cabinet in my private home office.
Will I share your data and if I do, who will I share it with and for what purpose?
It is very unlikely that I will share your data. I will not sell it on or use it for unethical reasons. I may have to share it if my notes are subpoenaed by court, if you or anyone you tell me about is at harm or risk of harm, I may have to pass this information on. I may also discuss your case during supervision, but I only use your first name.
How will I store your data?
It is mainly stored as hard copy in a locked filing cabinet. Your phone number(s) may be kept in my password protected business mobile phone with your first name and surname. Only I will access your information.
How long will I store your data for and how will I dispose of it?
I will keep your details and session notes for the time required by my insurer (currently 7 years).
After this time, I will destroy any document with your personal information.
Do you consent to me using your data in this way? Yes / No
Name of Client: Signature of Client:
Name of Therapist: